Koochiching County Board Minutes

Board Minutes

for

REGULAR MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS
Held on Tuesday, June 8, 2010; 11:06 a.m.

MEMBERS PRESENT: Commissioners Adee, McBride, Hanson, Lepper, Pavleck
MEMBERS ABSENT: None
OTHERS IN ATTENDANCE: Doug Grindall, Dale Olson, Julie Kennedy; Reporter Laurel Beager

2010/06-08 Motion by McBride, seconded by Lepper to approve the agenda with additions and deletions. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/06-09 Motion by Hanson, seconded by McBride to approve the minutes from the June 1, 2010 regular meeting. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/06-10 Motion by Hanson, seconded by Lepper to defer a LELS Union Step 3 Grievance to the Negotiation Committee. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/06-11 Motion by Lepper, seconded by McBride to approve payment of the Courthouse claims in the amount of $23,952.07 and authorize the Board Chair to sign the May Vendor Payment Listing verifying its review. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/06-12 Motion by Lepper, seconded by Pavleck dedicating the Environmental Trust Fund dollars to the Island View Sewer Project and authorizing Administration to transfer the funds as needed to the Island View Sewer Project Account and with the understanding that qualified pre-construction expenditures are reimbursed through final project funding and assessments. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/06-13 Motion by Hanson, seconded by McBride adopting the following resolution authorizing the conveyance of real estate formally known as the Tourist Information Center pursuant to Minnesota Statute 373.01:

WHEREAS, Koochiching County is receiving a parcel of real property located at 715 Fourth Street in International Falls, Minnesota.

WHEREAS, said real property is described as Lots 13 through 20 inclusive, Block 10, Plat of International Falls, according to the plat thereof on file and of record in the office of the County Recorder in and for Koochiching County, Minnesota. Subject to easements, restrictions and reservations of record and the rights of existing utilities, if any, as provided in Minn. Stat. Sec. 161.45, Subdivision 3. Reserving, however, all mineral rights to Koochiching County pursuant to Minn. Stat. Sec. 373.01, Subdivision 1 (5) (g).

WHEREAS, Koochiching County desires to convey said real estate to a public entity or non-profit organization that shall use a majority of the building for public purposes including to preserve the County’s history to include a museum setting to preserve and display County-wide historical artifacts;

NOW, THEREFORE, pursuant to Minn. Stat. Sec. 373.01, the Koochiching County Board hereby authorizes the conveyance of said parcel of real property. That the County shall advertise for bids to acquire said real property in the official newspaper of the county for three consecutive weeks and once in a newspaper of general circulation in the area where the property is located. The notice shall state the time and place of considering the proposals, contain a legal description of the real estate and a brief description of any personal property, if any. All proposals must be received by the Koochiching County Auditor/Treasurer’s Office no later than 4:00 p.m. on June 28, 2010 and shall be reviewed by the County at 8:30 a.m. on July 6, 2010 in the County Boardroom. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/06-14 Motion by McBride, seconded by Lepper accepting the recommendation of the Financial Consultant and Management Committee to finalize the debt service charge for the Jackfish Sewer System loan debt with completion of the project: To set the monthly debt service fee at $42.00 for properties assessed as part of the original sewer system and provide a debt service charge payoff schedule to allow property owners to pay off the debt service charge if they chose; To establish a new Hookup Policy in which a property owner will pay a hookup fee to East Koochiching Sanitary Sewer District to include $7,770 for the debt service charge (with this charge to include any deferred vacant property special assessment on record with the County Auditor) plus East Koochiching Sanitary Sewer District’s charge for administration and inspection and that property owners hooking up to the system upon adoption of this policy will pay the hookup fee plus the cost of equipment and installation on their property. That East Koochiching Sanitary Sewer District will turn over all debt service collections to the County for payment of the project debt. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/06-15 Motion by McBride, seconded by Pavleck accepting the Highway Engineer’s recommendation to certify the final contract work and value: Bowman Asphalt Products for SAP#36-694-08 in the amount of $226,923.96; Bowman Asphalt Products for CP 2009-01 in the amount of $191,435.85. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

000 No one was present for public comment at 11:25 a.m.

000 The Environmental Service Director informed the Board that S.E.H. Engineer Julie Kennedy was in the area reviewing the Island View Sewer Project area and was here today to update the Board on the project. The Environmental Service Director stated that the service contract with S.E.H. has been approved by both parties and will be ready for signature shortly. The Engineer reported that the Joint Powers Board has approved allocation of the $285,000 State Bonding Bill Grant to the VNP Clean Water Project in which $100,000 is coming to Koochiching County. A S.E.H. Contract service and payment schedule was provided to assist the County in tracking the project and for budgeting purposes. The Engineer discussed their intent to do a postcard mailing to the property owners in the project area informing them that the contractor will be in the area doing site work for the design plan and provide them an opportunity to talk with the contractor about the project. It was also agreed that a public information meeting would be set in August to start getting information out on the project.

2010/06-16 Motion by Pavleck, seconded by Lepper to adjourn the meeting at 12:00 p.m. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.