REGULAR MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS
Held on Tuesday, May 11, 2010; 10:30 a.m.

MEMBERS PRESENT: Commissioners Adee, McBride, Hanson, Lepper, Pavleck
MEMBERS ABSENT: None
OTHERS IN ATTENDANCE: Mary Servis, Donna Hoffer, Bob Peterson, Doug Grindall, Carol Clauson; Reporters Laurel Beager and Sheldon Slaubaugh

2010/05-01 Motion by Pavleck, seconded by Lepper to approve the agenda with additions and deletions. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/05-02 Motion by Hanson, seconded by Pavleck to approve the minutes from the April 27, 2010 regular meeting and April 29, 2010 special meeting. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/05-03 Motion by McBride, seconded by Lepper to approve the employment separation of Home Health Aide LeRae Dobson effective April 30, 2010. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/05-04 Motion by Lepper, seconded by McBride to approve payment of the Courthouse claims in the amount of $24,808.83 and authorize the Board Chair’s signature to the April vendor payment listing verifying its review. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/05-05 Motion by Pavleck, seconded by Lepper to adopt the following resolution for the application of Budget FY 2011 IRRRB funds:

WHEREAS, the County of Koochiching (hereafter the “Applicant”) is a governmental subdivision, organized and operating under the laws of the State of Minnesota; and

WHEREAS, the Applicant has a need for a grant to assist with economic development as permitted under Laws of Minnesota for 1987, Chapter 182; and

WHEREAS, the Applicant is submitting its request for application to the IRRRB for Budget FY 2011 grant funds.

NOW, THEREFORE BE IT RESOLVED, that the Applicant’s organization hereby authorizes and approves making application to the IRRRB for FY 2011 funds to assist in economic development.

BE IT FURTHER RESOLVED, that the Applicant’s Board Chair and County Administration Director are hereby authorized and directed to sign and submit application for the said grant monies and all applicable contracts, documents and agreements associated with the grant or the application for it. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/05-06 Motion by Lepper, seconded by McBride accepting the County Assessor’s recommendation to grant the following abatements: School District 363, Parcel #66-034-44000, for change to exempt status as school owned property for assessment years 2007, 2008, and 2009; Grindstone Acres, LLC, Parcel # 07-082-02013, to correct front footage from 200 feet to 150 feet for assessment year 2009; Ivan and Marcia Stewart and Allan and Susan Braaten, Parcel # 15-052-00021, to remove value for buildings that were removed for assessment years 2007, 2008 and 2009. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/05-07 Motion by Hanson, seconded by McBride to direct a Fence Viewing request by Brian Dreher and Joel Maggert to the County Fence Viewing Committee for determination under M.S. 344. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/05-08 Motion by Hanson, seconded by Lepper amending Board motion 1991/10-47 establishing prevailing wage rates for county projects based on current levels in M.S. 471.345 Uniform Municipal Contracting Law: BE IT RESOLVED that prior to the award of any Koochiching County contract for construction, the cost of which is estimated to exceed $15,000, $25,000 the contractor shall agree that the contractor’s employees and any subcontractor employees who fall within any job classification established and published by the Minnesota Department of Labor and Industry, shall be paid , at a minimum, the prevailing wage rates as determined by said Department, and

BE IT FURTHER RESOLVED, that any Koochiching County construction contract, the costs of which is estimated to exceed $15,000 $25,000, shall contain a provision which requires the contractor to pay/forfeit to Koochiching County, as liquidated damages, five percent (5%) of the contract amount if the contractor and or subcontractor fails to comply with the prevailing wage provision of the contract as determined by the MN Department of Labor and Industry. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/05-09 Motion by Pavleck, seconded by Lepper authorizing the Board Chair to sign a letter of support for Rainy Lake Medical Center’s Charity Care Program providing free or a reduced cost to a recipient of care at the facility if they are not able to pay fully for the services received with eligibility based on income, residency and resources. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

000 Senior Partnership Specialist from the Regional Census Office provided the Board a census update. Starting May 1, Census workers are in the field doing follow up on non responses. They will make 6 attempts, three in person visits followed by three telephone calls. If no contact is made with the household at this point, Census workers will attempt to seek out a neighbor or household representative to complete the survey and document as such. The Field Office is receiving calls about slips left at their homes by Census Workers verifying the name and number left by the Census workers. The Field Office is also getting calls from households getting two surveys and representatives stated that the U.S. Census Bureau has a longer survey going out to 2% of the nation’s household and that if a household gets both the 10 question and longer surveys, they should complete both. July 10th is the deadline for the census survey. In overall ratings, the State of Minnesota is second at 80% return with Wisconsin first at 81%.

2010/05-10 Motion by Pavleck, seconded by McBride authorizing the Board Chair and Highway Engineer to sign the Minnesota Department of Transportation Division of State Aid – Lump Sum Turnback Fund Agreement in the amount of $3.5 million for Former TH 332 East of TH 53. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

2010/05-11 Motion by Pavleck, seconded by Lepper to award low bid to Cone Construction in the amount of $15,282.30 for the Courthouse/Veterans Memorial Green Space and Parking Lot concrete work as recommended by the Highway Engineer. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.

000 Public Comment was called at 11:34 a.m. Court Administrator Carol Clauson informed the Board of her retirement on May 28, 2010.

2010/05-12 Motion by McBride, seconded by Lepper to adjourn the meeting at 11:36 a.m. Voting yes: Adee, McBride, Hanson, Lepper, Pavleck. Motion carried.