Koochiching County Board Minutes

Board Minutes

for

May 12, 2009

REGULAR MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS
Held on Tuesday, May 12, 2009; 9:50 a.m.

OTHERS IN ATTENDANCE: Steve Blair, Phil Miller, Doug Grindall; Reporters Laurel Beager and Sheldon Slaubaugh

2009/05-14 Motion by McBride, seconded by Adee to approve the agenda with additions and deletions. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-15 Motion by Adee, seconded by McBride to approve the minutes from the May 5, 2009 regular meeting. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-16 Motion by Lepper, seconded by Adee establishing the working hours for the part time Veteran Service Officer position at 25 hours per week and further, authorize filling of the position under the County Hiring Policy. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-17 Motion by Lepper, seconded by McBride to approve payment of the Auditor claims in the amount $26,297.42 and authorize Board Chair’s signature to the Auditor’s April vendor payment listing verifying its review. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-18 Motion by Lepper, seconded by Adee to adopt the following resolution for the application of Budget FY 2010 IRRRB funds:

WHEREAS, the County of Koochiching (hereafter the “Applicant”) is a governmental subdivision, organized and operating under the laws of the State of Minnesota; and

WHEREAS, the Applicant has a need for a grant to assist with economic development as permitted under Laws of Minnesota for 1987, Chapter 182; and

WHEREAS, the Applicant is submitting its request for application to the IRRRB for Budget FY 2010 grant funds.

NOW, THEREFORE BE IT RESOLVED, that the Applicant’s organization hereby authorizes and approves making application to the IRRRB for FY 2010 funds to assist in economic development.

BE IT FURTHER RESOLVED, that the Applicant’s Board Chair and County Coordinator are hereby authorized and directed to sign and submit application for the said grant monies and all applicable contracts, documents and agreements associated with the grant or the application for it. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-19 Motion by Pavleck, seconded by Lepper adopting the following resolution to approve Federal and State Agreements for Improvement Projects at the Falls International Airport:

To accept 2009 Federal Grant AIP 3-27-0043-22-08, as well as the concomitant state agreement attached to that grant, when generated by their respective agencies for Airport Improvement Projects including but not limited to purchase of a large SRE plow truck, Phase II of preconstruction planning and studies related to a rehabilitation or rebuilding of the Falls International Airport terminal building; refurbishment of beacons, removal of airfield obstructions, and pavement repairs for Runway 4/22; And to accept a separate grant from MnDOT Office of Aeronautics for the purchase of a tractor-mower-sweeper vehicle to be used for airport maintenance; And to authorize the County Board Chair and County Attorney to execute the above grant documents on behalf of Koochiching County as specified by the issuing agency; And to authorize the Minnesota Commissioner of Transportation to act as liaison for Koochiching County in administering the federal grant. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-20 Motion by Pavleck, seconded by McBride that upon notification from the State Auditor that Koochiching County is further released to contract for its annual audit through year 2011, to authorize Administration to seek RFPs from private audit firms for the County’s Annual Audit under the State Auditor’s requirements for the years 2009, 2010 and 2011; further, to authorize Administration to seek RFPs for professional services to conduct the County’s Annual Cost Allocation Plan for federal indirect cost reimbursement for administration of federal programs for the years 2009, 2010 and 2011. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-21 Motion by Pavleck, seconded by Lepper to approve the Tentative County Board Meeting Schedule for June through August as presented by the Coordinator. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-22 Motion by Lepper, seconded by McBride that in the absence of the Environmental Service Director, authorizing the Zoning Technician to sign off on wetland project applications and forms submitted to the Director by the SWCD Technician. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-23 Motion by Lepper, seconded by Adee authorizing the Board Chair to sign a letter from the Koochiching County Board submitting comment in opposition to the proposed amendments to Rules relating to the Wetland Conservation Act which are currently out for comment by BWSR. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-24 Motion by Lepper, seconded by McBride accepting the letter of resignation and approving the employment separation of Assistant County Attorney Tara Long effective May 31, 2009. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-25 Motion by Pavleck, seconded by Lepper authorizing the County Attorney to fill the vacant Assistant County Attorney position under the County Hiring Policy. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-26 Motion by McBride, seconded by Adee accepting the recommendation of the Highway Engineer that due to the requirement to bring road signs up to the new federal retro reflectivity standards and having sign faces replaced by 2015, to call for bids for sign faces to include chevrons for the County’s CSAH roads and with the CSAH Sign Replacement Project funded by CSAH dollars. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

2009/05-27 Motion by McBride, seconded by Adee allowing the County to participate in the DNR ATV Survey and allowing the Highway Engineer to work with the survey organizers to select the various group participants and schedule the survey to be conducted in International Falls. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.

000 The Board Chair called for public comment at 10:30 a.m. No comment was presented.

2009/05-28 Motion by Pavleck, seconded by McBride to adjourn the meeting at 10:30 a.m. Voting yes: Hanson, McBride, Adee, Lepper, Pavleck. Motion carried.