Koochiching County Board Minutes

Board Minutes

for

February 3, 2009

REGULAR MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS
Held on Tuesday, February 3, 2009; 11:00 a.m.

OTHERS IN ATTENDANCE: Richard Lehtinen, LeAnn Meer, Dee Dee Thompson, Doug Grindall; Reporter Lisa Kaczke

2009/02-01 Motion by Lepper, seconded by Adee to approve the agenda with additions and deletions. Voting yes: Hanson, McBride, Adee, Lepper. Motion carried.

2009/02-02 Motion by McBride, seconded by Adee to approve the minutes from the January 27, 2009 regular meeting. Voting yes: Hanson, McBride, Adee, Lepper. Motion carried.

2009/02-03 Motion by Adee, seconded by Lepper to approve payment of the monthly County Board expense claims in the amount of $10,114.16; to approve payment in the amount of $235.81 for the new NE MN Regional Radio Joint Powers Board dues and authorize the Coordinator to make the necessary 2009 Budget adjustment to cover the unbudgeted expenditure. Voting yes: Hanson, McBride, Adee, Lepper. Motion carried

2009/02-04 Motion by McBride, seconded by Lepper approving the following 2009 County Budget adjustments as recommended by the Coordinator: Public Health –add $17,194 in expenditures for unspent 2008 Family Planning Grant dollars with an offsetting increase in the 2009 Health Fund reserve spending; Veteran Memorial Budget – add $5,500 to 2009 Memorial Budget for completion of the project in 2009 with a reduction of $5,500 from the 2009 Project Contingency Budget; Land and Forestry – reduce the 2009 Medical Insurance Budget in the amount of $7,632 for a change in insurance with an offsetting reduction in the General Receipts Revenue Budget; Recorder Technology/Records Budget – add $18,000 to expenditures for Phase II record automation which was not completed in 2008 with an offsetting increase in the 2009 Recorder Technology/Records Reserve spending; Veterans Service Budget – add $2,800 in expenditures with an offsetting increase in the 2009 General Revenue Fund reserve spending for grant funds received in 2008 and establish a grant account in Fund 02 for $15,780 for receipt and expenditure of a Veteran Service Operational Grant; Environmental Service Budget – to transfer up to $5,900 from the 2009 Project Budget Contingency for maintenance of the County property purchased as a result of the Jackfish Sewer Project with the transfer to occur at year end or upon sale of the property. Voting yes: Hanson, McBride, Adee, Lepper. Motion carried.

2009/02-05 Motion by Adee, seconded by Lepper adopting the following resolution for continued sponsorship of the International Voyageurs Snowmobile Club’s 2004 Grant in Aid Application for rehabilitation of the bridge for the Blue Ox Trail System:

WHEREAS, Koochiching County supported the 2004 Grant in Aid application made to the Minnesota Department of Natural Resources for the Federal Recreational Trail Grant Program. WHEREAS, the application was to rehabilitate the historic railroad trestle for trail use as part of the Blue Ox Trail system, with the project area located on state land managed by the DNR.

WHEREAS, Koochiching County recognizes the fifty (50) percent match requirement for the Federal Recreational grant program, which has been secured through the State Grant in Aid Program.

NOW, THEREFORE, BE IT RESOLVED, Koochiching County agrees as sponsor to accept the grant awards for said project through an agreement with the State of Minnesota DNR and through the executed County/Club Trail Agreement with the International Voyageurs Snowmobile Club for compliance with all applicable laws and environmental requirements and regulations and for maintenance of the bridge for a period of no less than 20 years.

BE IT FURTHER RESOLVED, that the Koochiching County Board names County Auditor-Treasurer Robert Peterson as fiscal agent for Koochiching County. Voting yes: Hanson, McBride, Adee, Lepper. Motion carried.

2009/02-06 Motion by McBride, seconded by Lepper adopting the following resolution to approve Federal and State Agreements for Improvement Projects at the Falls International Airport:

To accept 2009 Federal Grant AIP 3-27-0043-21-09, as well as the concomitant state agreement attached to that grant, when generated by their respective agencies for Airport Improvement Projects including but not limited to purchase of a pickup truck and plow unit, purchase of real property, and preconstruction planning and studies related to an update of the Airport Layout Plan and rehabilitation of the Falls International Airport terminal building; and

To authorize the County Board Chair and County Attorney to execute the above grant documents on behalf of Koochiching County as specified by the issuing agency; and

To authorize the Minnesota Commissioner of Transportation to act as liaison for Koochiching County in administering the grants. Voting yes: Hanson, McBride, Adee, Lepper. Motion carried.

000 In response to the request by the Koochiching Aging Option Board (formerly referred to as Sr. Solutions), the Board Chair appointed himself to serve on the Board with Commissioner Lepper as his alternate.

2009/02-07 Motion by Lepper, seconded by McBride to approve a two-year contract with Udovich Garbage Service for hauling services at the Silverdale Canister Site with the option to extend the contract period if parties agree as recommended by the Environmental Service Director and upon approval of the County Attorney. Voting yes: Hanson, McBride, Adee, Lepper. Motion carried.

000 Representatives from Friends Against Abuse informed the Board that nationally known speaker Mark Wynn will be in International Falls on March 6th to conduct a Domestic and Sexual Violence Prevention Training. The full day training will be held at the Backus Community Center from 8:30 a.m. to 5:00 p.m. with a $40 registration fee. The event is being sponsored by Friends Against Abuse and the County and International Falls Law Enforcement and sponsors would encourage the attendance of the County Board and county staff whose job would benefit from domestic and sexual violence prevention training. The Board Chair stated that currently the County Board is scheduled for a woods tour with the Land and Forestry Department that day but will revisit options to include Board representation at the training. With regards to county staff attending, the Board Chair stated that a budget directive has departments curtailing training cost but if department heads feel the training is beneficial to jobs in their department, they do have the discretion to send staff to training.

000 The Board Chair called for public comment at 11:30 a.m. No comment was presented.

000 The Highway Engineer informed the Board that based on the intended projects to bid this construction season and the third Engineering Technician position being vacant, he needs to contract out engineering service to get plans done. He proposed contracting for engineering services for the CSAH 18 Plan. With regards to the vacant position, it is his intention to come back to the Board to request the position is filled when the school year is out and new applicants will be coming into the hiring market. If approval is granted, the Engineer will notify the Union per the subcontracting clause in the Bargaining Unit Contract.

2009/02-08 Motion by Lepper, seconded by Adee to authorize request for proposals for engineering services for the CSAH 18 Project Plan due to lack of resources to get plans completed for bidding this construction season as recommended by the Highway Engineer.
Voting yes: Hanson, McBride, Adee, Lepper. Motion carried.

2009/02-09 Motion by Adee, seconded by McBride to adjourn the meeting at 11:40 a.m. Voting yes: Hanson, McBride, Adee, Lepper, Motion carried