SPECIAL MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS
Held on Tuesday, June 08, 2004; 10:00 a.m.

MEMBERS PRESENT: Commissioners Pavleck, Adee, Hanson, Lepper

MEMBERS ABSENT: Commissioner Chezick

OTHERS ATTENDING: Dennis Hummitzsch, Richard Lehtinen, Doug Grindall; Reporter Roger Jerome

2004/06-71 Motion by Lepper, seconded by Adee to approve the agenda with additions and deletions. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/06-72 Motion by Lepper, seconded by Adee to approve the minutes of the June 1, 2004 regular meeting with correction. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/06-73 Motion by Lepper, seconded by Adee to approve payment of the Auditor claims in the amount of $27,859.35 and to approve payment of the May Board of Prisoners claim in the amount of $2,725.00. Payment detail on file in the Auditor/Treasurer Office. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/06-74 Motion by Lepper, seconded by Adee approving a transfer of funds from 01-113.6302 (Forestland) in the amount of $1,500 and 01-030-010-0171.6379 (Projects) in the amount of $5,000 to the Sinking Building Account (02 Fund) to provide funding for the payment of the Building Security Plan (keyless entry, knox boxes and changing manual locks for Courthouse and Annexes) and further, to increase the 2004 operation budget for the Sinking Building Account by $10,000 (funding from Account reserves) to cover needs for the remainder of 2004 (changes operation budget from $20,000 to $30,000 and entire budget from $40,000 to $50,000). Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/06-75 Motion by Hanson, seconded by Lepper authorizing the Board Chair and Auditor’s signatures to an Amended MN Trail Assistance Program Agreement (#A53373-2004-01) for the purpose of facilitating a transfer of $30,700 for the existing Caldwell Brook, Blue Ox and Lunstrom Snowmobile Trails from the State Grant In Aid Program to the respective snowmobile club. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

000 The Land Commissioner provided the Board a letter from the U.S. Department of Agriculture Natural Resources Conservation Service informing the County on the process and timetable for filling the three vacant soil survey staff positions so that work may resume for completing the County’s soil survey. At this time there is about 450,000 acres remaining to be inventoried (mapped) with 250,000 categorized as upland and 200,000 as organic. The previous survey crew was completing around 100,000 upland acres and between 50,000 and 100,000 organic acres per year. Due to staff changes, this rate will not be met for this year but it is anticipated that progress will continue at or near this rate once the vacant positions are filled and new staff are trained in.

000 The Environmental Service Director informed the Board that the Town of Fort Frances approved the bag-tag system for disposal of residential garbage which is expected to increase recycling as people will want to reduce their waste since they have to pay by the bag for disposal of their garbage. The Director stated that the new system has been in place for a week and they are already seeing an increase in recycling. Since the County is servicing Fort Frances’ recycling, it is recommended that a long-term contract is established setting terms and fees for service.

2004/06-76 Motion by Hanson, seconded by Adee authorizing the Environmental Service Director to begin negotiations with Fort Frances Operation and Facilities Division for a contract for servicing Fort Frances’ recycling at the Koochiching County Transfer Station with the process to include County Board review and input. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

000 The Board Chair called for public comment at 10:30 a.m. No comment was provided.

2004/06-77 Motion by Hanson, seconded by Adee to rescind Board Motion 2001/04-22 deleting the Safety Equipment/Furniture Budget Policy with emergent equipment and/or furniture needs to accommodate injuries, disability or unsafe conditions handled through department budgets or if not in the department budget, through a request for funding to the County Board. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/06-78 Motion by Hanson, seconded by Lepper to add establishment of a change fund account for the Sheriff’s Department to the agenda at the request of the Assistant Auditor. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/06-79 Motion by Hanson, seconded by Adee to establish a $200.00 change fund account out of the Sheriff’s Canteen Fund to allow funds for making change thereby allowing deposit of the remaining funds under the County’s Finance Policy. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/06-80 Motion by Adee, seconded by Lepper to adjourn the meeting at 11:10 a.m. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.