SPECIAL MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS
Held on Tuesday, April 13, 2004; 9:50 a.m.

MEMBERS PRESENT: Commissioners Pavleck, Adee, Hanson, Lepper

MEMBERS ABSENT: Commissioner Chezick

OTHERS ATTENDING: Einar Sundin, Duane Nelson, Terry Murray, Terry Glowack, Don Ewald, Jaci Nagle; Reporters Roger Jerome and Laurel Beager

2004/04-09 Motion by Lepper, seconded by Adee to approve the agenda with additions and deletions. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/04-10 Motion by Hanson, seconded by Lepper to approve the minutes of the April 6, 2004 regular meeting. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/04-11 Motion by Lepper, seconded by Hanson approving a revised County Budget Guideline incorporating grant approval and annual designation of unreserved fund balances as recommended by the Coordinator. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/04-12 Motion by Lepper, seconded by Hanson authorizing Board members’ attendance to the annual Associated Contract Loggers and Truckers meeting on April 23 and 24 in Virginia where Board members are requested to sit on a discussion panel as part of the meeting agenda. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/04-13 Motion by Hanson, seconded by Lepper accepting the recommendation of the Management Committee to change the County’s long distance carrier from U.S. Link to MCI with an anticipated change date in May (recommendation is based on cost savings to the County through the Cost Consultant Audit Agreement). Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/04-14 Motion by Lepper, seconded by Adee to approve a Safe and Sober Grant to cover deputies’ overtime for daytime enforcement of the seat belt law for a two-week period during the last week of May and first week of June to coincide with graduations with the Sheriff Department’s focus to stress upon the public the utmost importance of wearing seat belts to save lives. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

000 The Complex Superintendent at the request of the Community Service Director submitted a request to rekey the entrance doors for the Forestland Annex with one door dedicated to personnel access through a keyless entry system during non-working hours and the remaining doors manually locked for access by building and emergency personnel only. The keyless entry system provides electronic keys to authorized personnel with the system recording and controlling key usage. Board members expressed interest in having the same plan for the Courthouse and interest was also expressed by the Sheriff’s Department for the Law Enforcement Annex. The Board agreed to send the issue to the Management Committee to review security procedures as well as the cost for installing keyless entry systems for certain entrances as well as rekeying manual locks for the other entrances for the Courthouse and its annexes.

2004/04-15 Motion by Lepper, seconded Adee to request a review and recommendation from the Management Committee for an entrance security plan for the Courthouse and its annexes to include a floor plan showing entrance access points, who is authorized to use the entrance, the locking system planned for each entrance and the cost and funding sources for the plan. Plan will also include a policy as to who has the authority to issue keys and control access to the buildings. (Committee will meet on Tuesday, April 20, 2004 before the County Board meeting to review the issue). Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

2004/04-16 Motion by Hanson, seconded by Lepper authorizing a capital outlay purchase of four file cabinets and combination TV/VCR unit for the County Attorney’s Office with a cost of $1,700 with funding from the County Attorney Zero Tolerance Account. Voting yes: Pavleck, Adee, Hanson, Lepper. Motion carried.

000 The Board Chair called for public comment at 10:45 a.m. No comment was presented.

000 The Board Chair adjourned the meeting at 10:45 a.m.