SPECIAL MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS
Held on Tuesday, October 28, 2003; 9:30 a.m.

MEMBERS PRESENT: Commissioners Lepper, Adee, Hanson, Chezick, Pavleck

MEMBERS ABSENT: None

OTHERS ATTENDING: Bob Peterson, Richard Lehtinen, Larry and Elaine Beach, Einar Sundin, Jaci Nagle, Dave Yapel, Marty Cody, J.J. Hasbargen, Jack Walls; Reporters Roger Jerome, Laurel Beager and Jen O’Reily

2003/10-37 Motion by Hanson, seconded by Adee to approve the agenda with additions and deletions. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/10-38 Motion by Hanson, seconded by Adee to approve the minutes of the October 21, 2003 regular meeting with correction. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/10-39 Motion by Hanson, seconded by Adee to approve payment of the Public Health bills in the amount of $39,630.41 with payment detail on file in the Public Health Department and to approve payment of Community Service social service and financial claims and administrative expenditures as presented with payment detail on file in the Community Service Department. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/10-40 Motion by Pavleck, seconded by Hanson appointing Auditor/Treasurer Bob Peterson as the County’s MCIT Voting Delegate with Commissioner Hanson as alternate. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/10-41 Motion by Adee, seconded by Pavleck to set a public hearing per Policy to receive public comment on a road vacation request by Michael Novak for a portion of UT 135 abutting the SW1/4 of the NE1/4, SE1/4 of the NW1/4 and the NE1/4 of the SW1/4, Section 10, Township 160, Range 29. Motion further directs that the State of Minnesota be notified of the road vacation request. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried

2003/10-42 Motion by Pavleck, seconded by Adee authorizing the Auditor/Treasurer to cancel the lease for the second floor photocopier (renewal date November 1, 2003) due to lack of need on second floor by Court and Probation Offices and to lease a combined photocopy, scanner and printer for the County Attorney Office as set in the 2004 Budget. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried

2003/10-43 Motion by Hanson, seconded by Adee authorizing Board member’s attendance to the NCLUCB meeting on October 29, 2003 at RRCC and the meeting hosted by Senator Saxhaug on OHV Legislation on October 30, 2003 at RRCC. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried

2003/10-44 Motion by Hanson, seconded by Adee to approve payment of the following burial case payments: #3375121 in the amount of $2,712.25, #1169549 in the amount of $1,979.87 and #178879 in the amount of $1,636.18. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried

2003/10-45 Motion by Chezick, seconded by Hanson accepting the following Foster Day Care and Day Care Licensing recommendations: #13364 relicensing for family day care for ten children with change of premises, #07558 licensing for family day care for ten children and #43119 relicensing for group family day care for twelve children. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried

2003/10-46 Motion by Hanson, seconded by Adee authoring the ESD to hire Ceres Environmental to grind the brush collected at the transfer station during the past year with a minimum charge of $3,300.00 and with payment from the 2003 ESD Budget. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried

000 Commissioners received calls from contractors stating they could not get a key to the transfer station to dispose of demo. The Director was asked what the timeline was for reopening the Transfer Station to six days a week. The Director stated that Highway assistance is anticipated by November 1 and with vacation requests for deer season he wants to ensure adequate staffing levels before reopening the facility six days a week. The Director stated currently there are two full time employees at the facility, except for Saturday and Monday, which is the normal schedule.

2003/10-47 Motion by Pavleck, seconded by Adee directing the Environmental Service Director to reopen the transfer station to six days a week as of November 3, 2003. Voting yes: Lepper, Adee, Hanson, Chezick, and Pavleck. Motion carried

2003/10-48 Motion by Adee, seconded by Hanson authorizing expenditure up to $10,000 out of the 2003 IS Capital Outlay Budget to convert the County network to an Ethernet environment which includes Courthouse, Law Enforcement, Human Services and Public Health and that departments will be asked to commit available budget funds to the project. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried

000 Board members asked the I.S. Manager to look into an automated appraisal system for providing Assessor’s appraisal information on-line as a means to reduce staff ‘s time in the office for providing information to the public.

000 The IS Manager and ARDC Senior GIS Specialist presented the County’s GIS System including a view of the developed parcel layer. The County received a $70,000 LCMR Grant for the development of a GIS parcel layer and contracted with ARDC to manage the project. At this time the parcel layer is not to survey grade but intended to provide planning information with about 95% of the parcels in the layer. Commitment to the system is critical to develop more accuracy and keep the data up to date. At this point usage of the system requires ArcView training but the system does have the potential to be developed into a more user-friendly system. Technical training has been provided to County staff with some using the system more frequently than others with the goal to train additional staff over time.

000 The Board Chair called for public comment at 11:35 a.m. Larry Beach was in attendance for the appointment of viewers for the Jackfish Bay Sewer Project, of which the Board delayed until 1:30 p.m. as additional time was needed to verify the viewers’ acceptance of the appointment. Mr. Beach again addressed the property owners desire to keep their backup system for a period of time after the sewer system is installed, should the project be approved. He stated that property owners would have their systems inspected at their own cost in order to retain them for a backup for the period of time as allowed. As stated before, the rule for whether a backup system is allowed is within the East Kooch Sanitary Sewer Commission’s by-laws and though the Board agrees with the idea, it would need to be discussed and resolved with the Commission. With regards to the Beach’s question on viewer qualifications, the County Attorney reviewed the qualifications as set in law. Einar Sundin again stated his support for 911 signage in the County. With no other comment, the Board Chair closed public comment at 11:45 a.m. The Board recessed for lunch and reconvened at 1:30 p.m.

2003/10-49 Motion by Pavleck, seconded Adee to revise the viewer appointments for the Jackfish Bay Sewer Project due to previous appointees’ resignations and appointed Tom Worth, Robert Houska and Robert Frederickson as the Project viewers. Voting yes: Lepper, Adee, Hanson, Pavleck; abstaining: Chezick. Motion carried

2003/10-50 Motion by Pavleck, seconded by Adee to adjourn the meeting at 1:40 p.m. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.