SPECIAL MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS
Held on Tuesday, September 23, 2003; 9:30 a.m.

MEMBERS PRESENT: Commissioners Lepper, Adee, Hanson, Chezick, Pavleck

MEMBERS ABSENT: None

OTHERS ATTENDING: Ann Scholler, Terry Murray, Susan Congrave, Jaci Nagle; Reporters Laurel Beager, Jen O’Reily, Roger Jerome

2003/09-29 Motion by Adee, seconded by Pavleck to approve the agenda with additions and deletions. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/09-30 Motion by Hanson, seconded by Adee to approve the minutes of the September 16, 2003 regular meeting. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

000 The Board received notice of the following part time hires in the Sheriff Department: Thomas Filipiak as Correctional Officer effective September 17, 2003, Mindy Holmstad as Correctional Officer effective September 1, 2003 and David Hay as Deputy Officer effective September 8, 2003.

2003/09-31 Motion by Pavleck, seconded by Adee to approve payment to Johnson, Killen & Seiler, P.A. in the amount of $630.00 for personnel legal service with payment from the Administration Budget, payment of the Public Health claims in the amount of $13,986.46 with payment detail on file in the Public Health Department, to approve payment of Community Service social service and financial claims and administrative expenditures as presented with payment detail on file in the Community Service Department and to approve payment of the following burial cases: #NCN in the amount of $1,916.50 and #1038655 in the amount of $905.00. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/09-32 Motion by Pavleck, seconded by Chezick authorizing the execution of MN Department of Transportation Grant Agreement #85635 for Falls International Airport Improvement Project No. 3601-77 as requested by the Airport Commission. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/09-33 Motion by Hanson, seconded by Chezick that due to the rejection by the City of International Falls to extend the current LEC Lease Agreement reducing the annual lease payment by the same amount paid to the City by the County for ambulance service, the Board approves the extension of the LEC Lease Agreement from January 1, 2004 to December 31, 2005 with no change in terms and with the stipulation that both parties review the agreement in 2005 for future renewal. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/09-34 Motion by Pavleck, seconded by Chezick to set the threshold for recording capital assets for GASB 34 Reporting Requirements at $5,000.00 as recommended by the State Auditor and Assistant Auditor (action does not override County Policy to tract assets of $100 or more). Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

000 The Assistant Auditor reviewed the draft 2002 County Financial Statement for publication. Though the statement was presented in summary form, Board members asked if the statement could be further reduced to lessen publication cost in light of budget constraints and specifically mentioned reducing the publication of vendor payments. The Coordinator suggested that publication of the payroll in summary rather than by title should also be considered.

2003/09-35 Motion by Pavleck, seconded by Hanson directing the Assistant Auditor to review the minimum requirements for publication of the County’s financial statement and report back to the Board with publication options. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/09-36 Motion by Hanson, seconded by Adee to renew the MN Chippewa Tribe Non-Financial Employment Program Agreement as recommended by the Community Service Director and as reviewed by the County Attorney. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/09-37 Motion by Pavleck, seconded Adee to approve an addendum to Raynita Houglum’s Service Agreement for court ordered custody studies with no cost to the County and with the understanding that the County will maintain the service contract for the courts as long as the County bears no cost for the studies as recommended by the Community Service Director and as reviewed by the County Attorney. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/09-38 Motion by Chezick, seconded by Hanson authorizing the Community Service Department to RFP for CD outpatient adult and adolescent services as recommended by the Community Service Director. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/09-39 Motion by Pavleck, seconded by Hanson authorizing the Community Service Director to internally fill the vacant Financial Worker position. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/09-40 Motion by Hanson, seconded by Pavleck to approve the following Foster Day Care and Day Licensing recommendations: case #57648 closing home for foster care at providers request, case #38626 relicensing for group family day care for twelve children, case #43662 relicensing for group family day care for ten children, and case #00465 relicensing for group family day care for twelve children. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.
000 The Director requested the agenda item for the Professional Advisory Committee be rescheduled to another date as information was not available for today’s meeting. The Board concurred.

000 The Public Health Director stated that this winter there will be a border mock emergency management exercise which will involve the County Public Health Agency and the Fort Frances Northwest Health Unit in conjunction with other emergency service agencies on both sides of the border. This exercise will help determine what issues need to be addressed for improved emergency preparedness. She stated that staff is attending a SARS Workshop as its reoccurrence is probable. The Director will be attending a Regional Emergency Preparedness Conference including Ontario, Wisconsin and Minnesota. In other business, the Public Health Department will be increasing its immunization fees except for the flu shot and looking at changing fees from $5.00 to $10.00. The Women’s Health Center is renting space now and it is anticipated they will be up and running by October 1, 2003.

000 The Director stated that due to the taking on of the WIC Program, she is rearranging office space and with this arrangement the department needs additional connections to the county’s network. The estimated cost for this connection (cabling) is $1,500 with Kootasca to pay $500 and the Public Health Department to pick up the remaining cost, in which the WIC Grant will provide for a portion of the cost.

2003/09-41 Motion by Hanson, seconded by Chezick authorizing the I.S. Manager to cable the Public Health Department for connection to the County’s network, quoted at $1,500, with the County dollar cost not to exceed $500 to be paid from the Public Health Department Budget. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/09-42 Motion by Hanson, seconded by Pavleck to adjourn the meeting at 10:55 a.m. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.