SPECIAL MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS
Held on Tuesday, May 13, 2003; 10:05 a.m.

MEMBERS PRESENT: Commissioners Lepper, Adee, Hanson, Chezick, Pavleck

MEMBERS ABSENT: None

OTHERS ATTENDING: Ann Scholler, Susan Congrave, Doug Grindall, Walt Buller, Terry Murray; Reporters Laurel Beager and Roger Jerome

2003/05-25 Motion by Adee, seconded by Chezick to approve the agenda with additions and deletions. Voting yes: Lepper, Adee, Hanson, Chezick; absent for vote: Pavleck. Motion carried.

2003/05-26 Motion by Hanson, seconded by Adee to approve the minutes of the May 6, 2003 regular meeting with corrections. Voting yes: Lepper, Adee, Hanson, Chezick; absent for vote: Pavleck. Motion carried.

2003/05-27 Motion by Hanson, seconded by Chezick accepting the recommendation of the Assessor for granting the following abatements: Dolores Jaeger, Parcel #s 72-29-3200, 72-29-31000 and 72-29-34000 for homestead credit; Wayne and Jeanne Dahl, Parcel # 92-27-03022 for assessment year correction. Voting yes: Lepper, Adee, Hanson, Chezick; absent for vote: Pavleck. Motion carried.

2003/05-28 Motion by Chezick, seconded by Adee authorizing the Board Chair’s signature to the Auditor’s April vendor payment listing verifying its review and to approve payment in the amount of $1,780.00 to the Koochiching County Historical Society for consulting services on the historical renovation of the third floor courtroom with payment from the 2003 Building Budget. Voting yes: Lepper, Adee, Hanson, Chezick; absent for vote: Pavleck. Motion carried.

2003/05-29 Motion by Adee, seconded by Hanson to approve a Sunday Liquor License for the Falls Country Club as recommended by the License Committee and as allowed by the May 6, 2003 special election. Voting yes: Lepper, Adee, Hanson, Chezick; absent for vote: Pavleck. Motion carried.

000 The Board reviewed a proposal for forming a committee to recommend policy and procedure to assure home health care accessibility in the County (previously reviewed by the Board at its May 6, 2003 committee meeting). Board members supported the proposal with the addition of two Board members to the committee. Commissioner Pavleck requested that the scope of the committee’s goals be broad enough to encompass handling issues that may arise or are needed to guide the action plan to ensure accessibility to home care and moving the County out of direct services. This would include researching and recommending options to minimize the amount of County dollars expended for direct service.

2003/05-30 Motion by Pavleck, seconded by Adee forming a Home Health Care Committee consisting of the Community Service Director, Social Service Supervisor, Financial Supervisor, Long Term Care Public Health Nurse, Public Health Director and two County Board members to be appointed by the Board Chair. Motion further sets the scope of the Committee to monitor and assess the home care action plan and recommend policy and procedure to the Board as needed to guide the plan and investment of County dollars. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried. (Board Chair appointed Commissioner Adee and Commissioner Pavleck to the Committee.)

000 The Highway Engineer and Foreman met with the Board to respond to a letter submitted by a property owner requesting ditch and culvert work on a portion of County Road 77 due to poor drainage. Staff stated that due to the flooding last year, maintenance staff were tied up, so many things were put on the back burner. Maintenance work is prioritized based on damage to roads and this particular case is not affecting the road at this time. They do agree, however, that ditch work could be done on the road. Commissioner Hanson stated that the individual has the impression from discussion with Highway staff that something was going to be done and should be given a response. It was agreed that the Highway Department would notify the individual as to their plans to do the work by the end of summer.

2003/05-31 Motion by Adee, seconded by Chezick to add calling for bids for a tractor and mower to the agenda at the request of the Highway Engineer. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/05-32 Motion by Chezick, seconded by Hanson authorizing the Highway Engineer to call for bids for a tractor and mower with bid results to the Board on June 17, 2003. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/05-33 Motion by Hanson, seconded by Adee to approve a service agreement with Raynita Houglum for court ordered child custody studies (no county dollars) as recommended by the Community Service Director. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

2003/05-34 Motion by Chezick, seconded by Hanson to renew the cleaning contract for the Courthouse and its annexes with the Occupational Development Center from June 1, 2003 to May 31, 2005 as recommended by the Complex Superintendent with the Board directing no change in billing the service to departments. Voting yes: Lepper, Hanson, Chezick, Pavleck; abstaining: Adee. Motion carried.

2003/05-35 Motion by Pavleck, seconded by Chezick approving the employment separation of Terry Glowack as Complex Superintendent on May 21, 2003. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

000 The Complex Superintendent provided a department report to the Board to assist in their decision to fill the Complex Superintendent position due to his resignation. Staff in the Complex Department consists of the Complex Superintendent and Assistant Custodian. The department receives help from Sentence to Serve and the Highway Department when needed. All projects have been completed with exception of moving the Law Library on the second floor, which consists of touch up painting, carpeting and moving the shelves and books. He will turn off the boiler before he leaves which for now will eliminate the need to inspect the boiler daily and requirement to have an employee with a boilers license. The telephone system is under contract with North Country and would be the contact if something comes up. Normal maintenance operations will continue such as cleaning, general maintenance and yard work and the Assistant Custodian will ensure department bills are processed. The Department receives numerous requests from departments for general maintenance but with the department short staffed, it will have to be understood that requests will be prioritized and handled as time allows. The Board will have some time to decide a plan for managing their facilities but eventually a manager with a boilers license will be needed as well as a manager to direct operations, projects and perform maintenance. The Complex Superintendent is also responsible for inspecting all county facilities yearly and ensuring facilities meet code and OSHA requirements.

2003/05-36 Motion by Chezick, seconded by Pavleck to set committee time aside for next Tuesday (May 20) to decide a direction on a building manager for County facilities. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.

000 The Board Chair called for public comment at 11:36 a.m. No comment was presented.

2003/05-37 Motion by Adee, seconded by Hanson to adjourn the meeting at 11:36 a.m. Voting yes: Lepper, Adee, Hanson, Chezick, Pavleck. Motion carried.