SPECIAL MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS
Held on Tuesday, November 26, 2002; 9:30 a.m.

MEMBERS PRESENT: Commissioners McBride, Lepper, Hanson, Chezick, Pavleck

MEMBERS ABSENT: None

OTHERS ATTENDING: Jennifer Hasbargen, Carol Clauson, Char Jensen, Jack Bergstedt, Richard Lehtinen, Susan Congrave, Dennis Hummitzsch, Kevin Adee, Terry Murray; Reporter Laurel Beager

2002/11-35 Motion by Lepper, seconded by Hanson to approve the agenda with additions and deletions. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-36 Motion by Pavleck, seconded by Hanson to approve the minutes of the November 19, 2002 regular meeting with corrections. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-37 Motion by Lepper, seconded by Hanson amending Board Motion 98/11-71 authorizing the Environmental Service Department to pay canister site attendant contractors a signing sum of money to be deducted from their total contract amount as determined by the Environmental Service Director for up front costs. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-38 Motion by Lepper, seconded Chezick to approve payment in the amount of $12,766.82 for the November 5, 2002 General Election expenses as presented by the Auditor, to approve payment in the amount of $36,269.15 for Public Health claims and to approve payment of Community Service social service and financial claims and administrative expenditures as presented. Payment detail on file in the respective departments. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-39 Motion by Hanson, seconded by Chezick accepting the recommendation of the Housing and Redevelopment Authority to appoint Helen Mannila to fill the position left by the resignation of Ralph Morris on the Housing and Redevelopment Authority Board of Directors. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-40 Motion by Hanson, seconded by Lepper to set the County Board’s salary of $13,315 and the daily per diem rate of $125.00 for the year 2003 (no change from 2002) and approve the 2003 Per Diem and Expense Policy. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-41 Motion by Hanson, seconded by Lepper authorizing the Coordinator to request bids for the County’s 2003 publications as required in MN Statute. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

000 County Attorney Elect presented a list to the County Board of equipment and furnishing needs for her new office location. With the current County Attorney owning the desk, chair and filing cabinets, she will need to replace these items. In addition, she is looking for a dictation machine to automate operations in the office. Shelving is also needed in the new office location. The Coordinator stated that $1,500 is built into the 2003 County Attorney Budget for capital outlay which falls $3,500 short for acquiring the desk, shelving and chair. She stated that Court has two empty file cabinets that could be utilized and that Complex could purchase the floor mats requested as a building maintenance cost for protecting flooring. The County Attorney Elect also stated that the current reception chairs are ripped and taped and she would like them replaced with better chairs from storage. The Coordinator indicated that the Sheriff might be willing to help out with the dictation machine as a component to the system he recently requested from Zero Tolerance Funding. With regards to the miscellaneous supply items, the County Attorney Elect will look at the $1,300 office supply budget set for her department in 2003. Management Committee is still in discussion with regards to floor plans for the new County Attorney Office.

2002/11-42 Motion by Pavleck, seconded by Lepper that upon adoption of the 2003 County Budget, to transfer $3,500 from the Administration Project Budget to the County Attorney Capital Outlay Budget to provide funding for a desk, shelving and chair. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-43 Motion by Hanson, seconded by Lepper to authorize a budget transfer of $3,958 from code 12-395.6251 to code 12-397-044.6291 to cover appliance disposal cost and to approve payment of $5,058.00 to Central Scrap Metal Processing, Inc. for appliance disposal as recommended by the Environmental Service Director. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-44 Motion by Chezick, seconded by Hanson to approve a right-of-way permit to private land located in Section 7, Township 151, Range 25 with a one time payment of $100 plus timber damages as recommended by the Land Commissioners. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

000 In reference to the agenda item requesting NCLUCB to assist in determining jurisdiction of section lines, the Land Commissioner asked if this review could include trails which are not designated as town roads and whether on a section line or not., as such determination will help with their forestry and park/trail planning.

2002/11-45 Motion by Lepper, seconded by Pavleck authorizing the Board Chair to send a letter to the NCLUCB requesting their assistance in determining jurisdiction of section lines, undesignated trails and roadways to determine if and when the County has authority in preserving or designating lines for public access. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

000 The Public Health Director informed the Board that per the Bio-Terrorism planning and grant requirements, the Department has established mass clinic sites throughout the County for inoculations. Discussion was held on the small pox vaccine and the fact it may be harmful to some receiving the vaccine. The Director stated that issues are still being worked out and that information will continue to go out to the public to keep them informed. The vaccine will be voluntary and it is anticipated that a level of counseling will be provided prior to one taking the vaccine. Another requirement of the Bio-Terrorism planning is communication and the Director has assigned herself and staff to cover the various communication components, including main and secondary contacts. At some point the Board may want to look at the Public Health Director and County Board’s authority as in an emergency it is critical that decision-making authority is understood and followed so as not to disrupt getting assistance to the people in need. Board agreed to this review.

2002/11-46 Motion by Lepper, seconded by Chezick acknowledging the minutes of the November 20, 2002 Professional Advisory Committee as presented. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-47 Motion by Hanson, seconded by Chezick to renew a service contract with Sue Palm for a Youth Risk Educator as recommended by the Public Health Director and contingent upon review by the County Attorney. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

000 The Public Health Director reviewed the Department’s Quarter 3, 2002 Financial and Statistical Report. Financially the Department is doing well as the nurses are recouping more dollars than originally anticipated. Their expenditures are up, however, due to the need to purchase some capital outlay items for clients. Home Health care remains very busy with non-waivered clients, which was not anticipated.

2002/11-48 Motion by Lepper, seconded by Chezick to approve the renewal of the following service agreements for Community Service as recommended by the Community Service Director with no change unless so indicated: AEOA Congregate Meals (added another service location at no cost), AEOA Home Delivered Meals, AEOA SELF Free at Last, Blue Heron, Forestland Lease, LSS Guardian/Conservator, and Pineview Detox. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-49 Motion by Lepper, seconded by Hanson to approve the following service agreements for Community Service as recommended by the Community Service Director with change indicated: KOOTASCA Senior Coordinator with rate increase, ODC with maximum increased, Pineview Extended and Primary Care with a three percent increase and Rational Alternatives with program changes. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-50 Motion by Hanson, seconded by Lepper to approve payment of burial case (DOB 7/17/04) in the amount of $537.46 and burial case #810977 in the amount of $2,242.50. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

2002/11-51 Motion by Lepper, seconded by Chezick accepting the following recommendations for Foster Day Care and Day Care licensing: case #50400 relicensing for family day care of eight children, case #43664 relicensing for group family day care for ten children and case #33583 closing home for family day care at providers request. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.

000 The Board was informed that due to the low percent of error in administrating the MFIP and Food Support Programs, the County will receive $18, 361 of additional funding which has to be used to enhance the servicing of these programs and it is the Director’s intent to use the funding to upgrade the computers in the financial unit and the Board agreed (dollars cut from the 2003 budget for this purpose).

2002/11-52 Motion by Lepper, seconded by Hanson to adjourn the meeting at 11:10 a.m. Voting yes: McBride, Lepper, Hanson, Chezick, Pavleck. Motion carried.