Search our land records
from the convenience
of your desktop.
See below under “Recording” for more information
or visit iDocMarket
online.
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Click
below for information on the following: |
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Recording |
Tangible Interest Law |
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Well Certificates |
Marriage Certificates |
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Document Standards |
Marriage License |
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Vital Statistics *see
Notice below |
Passports *see
Notice below |
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Birth Certificates |
Notary Commission |
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Death Certificates |
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* Notice:
US Passports and Minnesota
Birth and Death Certificates Services
In an effort to strengthen the security and integrity
of the passport issuance process, the US Dept of State
and National Passport Services (under the Western Hemisphere
Travel Initiative) have implemented a policy for all dual
function offices, effective May 1st, 2011. Under this
policy, the Recorder’s office cannot overlap duties
between the Passport Acceptance Program and birth/death
certificate printing. These federal agencies see a conflict
between the two services and believe they need to minimize
opportunity for fraud by their passport agents.
If you need to apply for a passport or a birth/death
certificate, you may continue to visit the Recorder’s
Office anytime Monday thru Friday, 8 am to 4:30 pm. Usually,
there should not be a problem obtaining these services,
but because of vacation and/or sick days and the separation
of duties policy, it may benefit you to call ahead if
you need same day service. (218-283-1193)
As always, we will continue to do our best to
provide you with your passport and birth/death certificate
needs in an efficient and timely manner.
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| Recording |
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All real estate transactions are recorded at
the Recorder's Office.
Fees are as follows: |
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Record any document - |
$46 |
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documents standards |
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Multiple filing fee for satisfactions, partial
releases and assignments -
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$10 per document listed after 4 |
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Plat Filing - |
$56 |
| Fees for Torrens documents are the
same as above. Additional charges will be collected for multiple
certificate entries, Residue Certificates, Exchange Certificates,
CECT Plats, Amendments, etc. Please call the Recorder’s
Office for questions. |
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| For deeds and
mortgages being recorded, the Auditor/Treasurer’s office
will collect a separate check for State Deed Tax and Mortgage
Registration Tax. Please contact the Koochiching
County Auditor/Treasurer Office for details. |
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Koochiching County’s
recorded documents may be searched online by credit card
using Tyler Technology’s iDocMarket at:
https://www.idocmarket.com/ .
The
following plans are available to accommodate all users.
For one-time customers the
following two options are available: |
| Quick Pass (1 hr) |
$6 w/2 free views |
$1 per view over 2 |
.50 per print |
| Day Pass |
$10 w/5 free views |
$1 per view over 5 |
.50 per print |
| Or
for more frequent users, subscribe by the month
with one of the following plans: |
| Plan A |
$50 w/ 100 views |
.80 per view over 100 |
.35 per print |
| Plan B |
$100 w/200 views |
75 per view over 200 |
.35 per print |
| Plan C |
$200 w/400 views |
.70 per view over 400 |
.35 per print |
| Plan D |
$500 w/unlimited views |
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.35 per print |
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| Click HERE
for information about our document and image availability, how they
are entered, and search tips for Koochiching County. |
Well
Certificates |
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For all deeds with a State Deed Tax over
$1.65, you must disclose whether or not there is a well
on the property. One of the following statements should
be added to the deed: |
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- A well disclosure certificate
accompanies this document. |
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- The seller certifies that
the seller does not know of any wells on the described real
property. |
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- I am familiar with the property
described in this instrument, and I certify that the status
and number of wells on the described real property have not
changed since the last previously filed well disclosure certificate. |
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A $50 fee is required to file a well certificate.
All wells must be disclosed regardless of the number of wells
on the property. |
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Click
here to access the online form and for more information
on well certificates.
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| Vital
Statistics |
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The Recorder’s Office is a local Registrar
of the Vital Records for the Minnesota Department of Health.
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Website
for Minnesota Department of Health |
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- For certified Birth and Death certificates,
an application proving tangible interest must be completed.
Minnesota Statute, Section 144.225, subdivision 7. Applications
are available to print at the MN Department of Health web
site linked above. |
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- If applying by mail, you must complete
the application, sign it before a notary, and send it in with
a photocopy of your driver's license. Fees are shown below.
If applying in person, please complete the application and
show proof of identity. |
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Birth
Certificates |
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- Minnesota birth certificates
from 1935 to present are available at any courthouse in Minnesota.
For Minnesota births prior to 1935, please contact the county
in which the person was born. |
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Fees for Birth Certificates: |
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Certified copies - |
$26 for the first copy |
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$19 for each additional copy needed at the same time |
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Uncertified copies - |
$13 for the first copy |
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$6 for each additional copy needed at the same
time |
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Death
Certificates |
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Minnesota death certificates from 1997 to present
are available at any courthouse in Minnesota. For Minnesota
deaths prior to 1997, please contact the county in which the
person died. |
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Fees for Death Certificates: |
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Certified and uncertified copies - |
$13 for the first copy |
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$6 for each additional copy needed at the same time |
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Tangible
Interest Law |
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Minnesota Statutes, section 144.225, subdivision
7 restricts access to a certified birth or death certificate,
which means you must have a tangible interest to obtain a
certified birth or death record. This law was effective August
1, 2000. |
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Click
here for more information about tangible interest |
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Marriage
Certificates
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Marriage Certificates are available at the Recorder’s
office only for those couples who applied for their license
in Koochiching County. Call or write with your request. Please
provide full names and date of marriage. |
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Marriage
Certificate Fees: |
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Certified copies - |
$9 for the first copy |
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Uncertified copies - |
$9 for the first copy |
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Click
here to access MOMS - Minnesota Official Marriage System.
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| Marriage
License |
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Marriage Licenses are available
at the Recorder’s Office. Applicants must complete an
application, provide social security numbers and have a picture
ID when applying. |
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Marriage License Fee: $115 |
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Proof of pre-marital education classes submitted
in format required by MN statutes, reduces the fee to $40.
MN Statute 517.08 Subdivision 1b (b) |
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| There is a 5-day waiting period after applying
before the marriage license will be issued. After the marriage
license is issued, it is valid for 6 months. |
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| Passports |
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The Koochiching County Recorder’s
office is a Passport Agent for the U.S. Department of State
Passport Services.
Website for Passport Information is: www.travel.state.gov |
| National Passport Information Center toll free
# 1-877-487-2778 |
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Click
here for additonal passport facts and differences between
the passport book and the passport card. |
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| Click
here for information about applying for the Passport Book
or the Passport Card. Application DS-11 |
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| You may get a passport application
form from the Recorder’s office or print one from the
website above. Passport applications must be signed in front
of a passport agent. |
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| Expedited Service is an additional
$60 per application. You may also include $14.85 for overnight
service from the Passport Agency.
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| Also, if you prefer, please provide
an overnight envelope and purchase a $17.50 stamp to overnight
your application from the Recorder’s office to the Passport
Agency. |
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For Renewals: |
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Pick up an application at the Recorder’s
Office or visit www.travel.state.com
to print one online. You may use the renewal application if
you can answer “yes” to the following four questions: |
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- I can submit my most recent US passport book and/or
US passport card with this application.
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- I was at least 16 years old when my most recent US passport
book and/or card was issued.
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- I was issued my most recent US passport book and/or
US passport card less than 15 years ago.
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- I use the same name as on my most recent US passport
book and/or US passport card.
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- OR – |
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I have had my name changed by marriage or court
order and can submit proper documentation to reflect my name
change. |
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If you answered “no”
to any of the four statements above, you must apply with application
DS-11 (see above). |
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| Notary
Commission |
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To become a Notary Public in Minnesota,
you must first apply to: |
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Minnesota Office of the Secretary of State |
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180 State Office Building |
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100 Martin Luther King Jr Blvd |
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St. Paul, MN 55155 |
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Phone 651-296-2803 |
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They will issue you a Notary Commission
card that must be registered in the county where you reside.
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To register in Koochiching County,
please bring your Notary Commission card, $20 and a photo
ID to the Recorder’s Office. |
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For information on becoming a notary
or to learn more about being a notary, visit the Office
of the Secretary of State website. |
| Email: notary.sos@state.mn.us |
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